Here you will find our policies – you can download each policy from within the relevant section (click on the ‘+’)
Principles of Professional Practice
All Registered and Trainee Sign Language Interpreters who are Members of SASLI will be expected to follow the Principles of Professional Practice and be familiar with the Complaints Policy and Procedure.
For the purpose of this document the term ‘professional’ is understood by SASLI interpreters as follows:
We are competent to practice, have integrity, are trustworthy, accountable and reliable. are trustworthy, accountable and reliable.
‘Professional’ in this context is also indicative of the commitment SASLI interpreters have with participants within the interaction and is bound by the parameters as set out in these Principles of Professional Practice.
‘Professional’ does not refer to standing or status, rather it encompasses the appropriate conduct and qualities of SASLI interpreters.
THE PRINCIPLES OF PROFESSIONAL PRACTICE PRACTICE
Professional accountability: Accept responsibility for professional decisions and actions.
Professional competence: Commit to provide quality professional service throughout one’s practice.
Non-discrimination: Provide professional service with respect and cultural sensitivity.
Integrity in professional relationships: Be honest and fair with participants and colleagues.
Integrity in business: Be honest and fair in all business practices.
We understand that each of these principles are to be considered when making ethical and professional decisions.
(‘We’ for the purpose of this document refers to individuals and agencies who hold a SASLI membership).
We accept responsibility for all our professional decisions made and actions taken.
We respect the privacy of participants and hold in confidence all information obtained in the course of our professional service, both in the interpreting assignment and in the details relating to it.
Where necessary, we may subsequently disclose pertinent information to look after our well-being.
We will disclose information when harmful behaviour is identified or suspected and when required by law.
We will be professional in our practice.
We will consider the needs of all participants when making professional decisions.
We recognise that other professional codes of conduct may impact upon our work. In such circumstances cross-professional compromises need to be reached.
We recognise that all work undertaken on an individual basis, whether pro bono or paid, will ultimately reflect our integrity and our profession.
We will disclose any conflicts of interest and will not abuse our position for gain or advantage either for ourselves or for others.
We will not knowingly accept work that is beyond our linguistic and technical ability.
We will reflect on how interpreting interactions can affect us personally and the quality of our work. This can include but is not limited to emotional, physical, sexual, or verbal actions.
We will discuss and resolve, in a professional manner, issues arising from our professional practice with colleagues.
If attempts to resolve the issue have not been successful the SASLI Complaints Policy should be followed.
We will not counsel or offer opinions during or in relation to an assignment.
When working it may be appropriate to comment on the overall effectiveness of communication, the interpreting process and to suggest appropriate resources, information and signposting.
We will not accept subsequent private bookings which we initially received through an agency.
We will provide the highest possible quality of service, accepting responsibility for our own work through all aspects of our professional practice.
Quality of Practice
We will have completed appropriate training and assessments in accordance with our level of SASLI registration providing us with the knowledge and skills to support accurate and appropriate interpretation.
Quality of Interpretation
We will always endeavour to provide an accurate interpretation of the source language to achieve target language equivalence.
We will consider the health & safety needs of participants including ourselves in terms of the length and intensity of the work, equirement for breaks and, should the situation warrant it, the need for more than one interpreter to ensure the quality of service can be maintained.
Continuing Professional Development
We will build on our knowledge and skills by continuing our professional development throughout our careers in accordance with SASLI CPD Policy.
We will provide a professional service with respect and cultural sensitivity to all participants.
We will respect the individuality, the right to self-determination, the autonomy, the language and/or communication preference of the people with whom we work.
We will be aware of the longstanding power structures which often disadvantage Deaf people. We will not discriminate against the protected characteristics (contained within the Equality Act 2010).
INTEGRITY IN PROFESSIONAL RELATIONSHIPS RELATIONSHIPS
We will deal honestly and fairly with participants and our colleagues while establishing and maintaining professional boundaries.
We understand the difference between professional and social interactions and will establish and maintain appropriate boundaries between ourselves and participants.
Our relationship with all parties involved will be fair and professional.
We will, where appropriate, recognise the need for and advocate the use of a Deaf interpreter as a part of the professional interpreting team.
We will not make any conscious decision to alter a message for our personal political, religious, moral, or any of our other biased views.
If we are unable to put aside our personal views we will consider our options, which may include declining work or withdrawing.
We will respect and encourage our interpreting colleagues and represent our profession by ensuring collaborative and safe relationships, free from bullying and intimidation.
We will support SASLI and other organisations who represent our profession.
INTEGRITY IN BUSINESS
We will deal honestly and fairly with consumers and colleagues in all business practices.
We will not knowingly undercut or compete unfairly with our colleagues.
We will consider the sustainability of the profession when establishing personal terms and conditions and when agreeing to those set by agencies.
We will honour our professional commitments according to our agreed terms and conditions and invoice appropriately.
When agreeing pro bono services we will consider the implications of this work on the livelihood of other interpreters.
We will always accurately represent our credentials. credentials.
1. MEMBERSHIP CATEGORIES
1.1 Communication and Language Professionals (Voting Members)
Registered Communication and Language Professional
Open to all persons who have successfully completed one or more of the qualifications as detailed in the Registration Policy and meet the criteria for registered status
Trainee Communication and Language Professional
Open to all persons who have successfully completed recognised training, and intend to apply for admission as a Registered Member of SASLI.
Non-Practising Communication and Language Professional
Members who are overseas, taking a break from the profession or otherwise not working in the field in the 12 months prior to and/or following membership renewal and who wish to maintain links with the profession but who otherwise are eligible for full registered membership.
1.2 Registered Agency Members (Non-Voting Members)
Open to all agencies providing communication support services that have met the criteria for registration.
1.3 Affiliate Members (Non-Voting Members)
Open to all students who are enrolled in a recognised training course, but do not yet achieved the required qualifications for registration as a registered or trainee member
Open to individuals who are not otherwise eligible for membership in the categories above, as well as any organisations that wish to support SASLI’s work.
2. ELIGIBILITY CRITERIA FOR MEMBERSHIP
2.1 Entry Criteria
Applicants who wish to apply for Registered or Trainee Membership must meet the following criteria:
- successful completion of SASLI application process
- registration with Disclosure Scotland
- provision of evidence of Professional Indemnity Insurance
- commitment to compulsory professional development
- payment of fees
- where applicable, successful completion of an appropriate ‘route to registration’ for the particular category and level applied by the applicant.
2.2 Types of Membership Categories and Levels
- Registered Sign Language Interpreter BSL/English
- Trainee Sign Language interpreter BSL/English
- Deafblind Manual Interpreter
- Guide Communicator
- Trainee Guide Communicator
Information on entry requirements for each category and level can be obtained on the Registration Policy. Agencies should contact the SASLI office for Agency Guidelines. SASLI welcomes applications from people who hold qualifications from outside the UK and/or with qualifications that are not listed on the Registration Policy. These applications will be dealt with on an individual basis and will request the individual to attend an interview and skills check.
3. MEMBERSHIP APPLICATION PROCESS
Application for, and withdrawal from, membership will follow the guidelines laid out in this Membership Policy.
Any person wishing to apply for membership should contact the SASLI office for a membership application pack. The completed paperwork should be signed and returned to the office together with any paperwork that is required.
All applicants who meet the minimum criteria will be invited for interview and skills check. The skills check consists of practical tasks appropriate to the requested category as well as an interview on ethics and professionalism.
SASLI reserves the right to request that any applicant should undertake observation and/or supervision activities before being eligible to become a Registered Member.
All Membership applications shall be approved by the Board of Trustees. Successful applicants will be contacted in writing to inform them of their membership status and they will receive a membership pack with information and policy. Applicants who are unsuccessful will be invited to the office to receive feedback and discuss their training and development needs to support them towards becoming a SASLI member.
All communication and language professionals shall pay an annual subscription set and reviewed on an annual basis by the Board of Trustees. Registration and membership fees can be paid by cheque or standing order, annually at the time of membership renewal, or quarterly in 4 standing orders throughout the year.
Employees of the Company shall be eligible for membership; a person who becomes an employee of the Company after admission to membership shall continue to be a member.
4. MEMBERSHIP RENEWAL
All members must renew their membership annually. The office will send out the membership renewal paperwork at the start of each calendar year and members must return the completed paperwork before 1st April.
Any member who does not pay the membership fee by 1st May will incur an additional fee of 15% of the membership fee due. Exceptions may be granted for special or difficult circumstances. The member must contact the SASLI office immediately if s/he knows of any forthcoming issues with payments.
If the office does not receive the paperwork after 3 requests, by 1st June, membership will be automatically terminated.
Re–admission to registration/membership may be considered under the following circumstances:
- A Communication and Language Professional who wishes to change his/her status from being Non-Practicing to become a Registrant.
- A person whose registration/membership was terminated due to non-payment of fees. Re-admission will only be considered when the full amount outstanding, including late fees, has been paid.
- An ex-registrant/member who wishes to return to SASLI.
- SASLI will consider each of these cases individually, taking into account:
- The amount of time that has elapsed since the applicant last worked as a Communication and Language Professional and/or has had regular contact with the Deaf Community.
- The nature of the work that the applicant has been undertaking when not working as a Communication and Language Professional.
- Any other reasons that may prohibit registration/membership.
Any person wishing to apply for re–admission to SASLI should contact the office, in writing, with details of their request. The request will be considered at the next following meeting of the Board of Trustees.
SASLI will request that the applicant attend for interview & skills check and may recommend that s/he undertake elements of CPD before becoming a Registrant.
6. RESIGNATION, TERMINATION AND EXPULSION
6.1 Resignation of registration/membership
A Registrant/member may at any time resign from SASLI by giving at least 7 clear days’ written notice. The office will confirm the resignation in writing, inform other members and update the registration/membership list.
Any Registrant/member who resigns will not be eligible for any refund of registration/membership fees.
6.2 Termination of registration/membership
Any registrant/member, who fails to pay their fees within the timescale described in this policy, will automatically have their registration/membership revoked.
Any Trainee Communication and Language Professional, who fails to achieve their qualifications within the expected timescales, may have their registration terminated.
Any Trainee Communication and Language Professional in this situation will be fully involved in this decision and may be given the opportunity to extend their Trainee registration.
6.3 Expulsion from registration/membership
A Registrant may be expelled from SASLI following a serious or repeated complaint against them that is upheld under the SASLI Complaints Policy and Procedure.
Any person may be expelled from membership by a majority vote by the Board of Trustees, providing the following procedures have been observed:
a) At least 21 days’ notice of the intention to propose the expulsion must be given to the member concerned, specifying the grounds for the proposed expulsion b) The member concerned shall be entitled to be heard on the proposed expulsion at the meeting of the Board of Trustees at which the expulsion is proposed.
Any member who is expelled from SASLI in this way is not eligible to re–apply for registration and will not be eligible for any refund of registration fees.
7. RIGHTS AND OBLIGATIONS OF REGISTRANTS AND MEMBERS
All registrants and members must:
- Uphold the Memorandum and Articles of Association
- Adhere to SASLI policies and Code of Conduct
- Pay their membership fees promptly.
Registered and Trainee Communication and Language Professionals may use the designations “Registered Communication and Language Professional of SASLI” and “Trainee Communication and Language Professional of SASLI”, respectively. Registered and Trainee Communication and Language Professionals are encouraged to display the SASLI Chartermark on their business cards, websites, invoices and other stationery.
Registered and Trainee Communication and Language Professionals must comply with SASLI’s Continuing Professional Development Policy, which requests registrants to maintain and submit a record of their Continuing Professional Development portfolio to the office for ratification every year. The Registrants are requested to sign a declaration each membership year that they will undertake CPD. Failure to do so, or failure to comply with CPD requirements, may lead to termination of registration and removal from the Register.
Only Registered and Trainee Communication and Language Professionals of SASLI are entitled to vote on matters relating to the company, as detailed in the Articles of Association. Each Registered and Trainee Communication and Language Professional is entitled to one vote, either in person or by proxy.
Any Registrant wishing to use a proxy vote should contact the office in writing at least 2 days before the meeting, giving the name of the proxy who will attend the meeting and vote on their behalf. A Registered or Trainee Communication and Language Professional who wishes to use a proxy vote, may request that another registrant who is attending the meeting act as their proxy. No registrant may act as proxy for more than one other Registrant at any meeting. A blank proxy request form is available from the SASLI office.
Only voting Registrants may propose resolutions at general meetings. Any Registrant wishing to propose a resolution must inform the office in writing, giving details of the resolution, at least 6 weeks prior to the general meeting.
Any Affiliate Member who becomes a member of the Board of Trustees will have the same voting rights as any other Trustee at meetings of the Board. He/she will not have member voting rights as any other Trustee at any General Meeting.
All Registrants and Members must be given notice of and are entitled to attend General Meetings.
Only voting Members are entitled to propose and speak on any motion in General Meetings.
Registrants and members may not enjoy the rights and privileges of registration/membership until they have paid their membership fees.
8. MEMBERSHIP OF THE BOARD OF TRUSTEES
Any registrant/member of SASLI is eligible to become a member of the Board of Trustees, as detailed in the Articles of Association.
No staff member may be a voting member of the Board.
Any ex-member of staff who subsequently becomes a Registrant/member of SASLI may not become a Trustee until a period of 3 years has elapsed since the date of his/her termination.
Any Affiliate member who becomes a member of the Board of Trustees will have the same voting rights as any other Trustee at meetings of the Board of Trustees.
Declaration of potential conflict of interest (business, financial and/or personal) must be made by any member of the Board of Trustees and by any member of other parties present at Board and general meetings. Decisions made by the Board, including removal from decision-making processes, will be recorded.
9. HONORARY MEMBERS
Honorary Members are individuals who have been nominated and elected by the membership.
An Honorary Membership is a lifetime award. The person who is nominated is an individual who has made a significant contribution to the profession of BSL/English Interpreting and other Communication Professions, but does not necessarily have to be an Interpreter or a current registrant/member of SASLI.
Recipients of the Honorary Award, who are not registrants/members of SASLI, will have no voting rights within the organisation but will receive newsletters and will be able to access SASLI social events. A proposer and a seconder, both of whom are Registrants/members of SASLI, make nominations for Honorary Membership.
The Principles of Professional Practice will be added shortly when the BSL translation is available.
All Registered and Trainee Sign Language Interpreters who are Members of SASLI will be expected to follow the Code of Conduct and Practice and be familiar with the Complaints Policy and Procedure.
CONFIDENTIALITY Interpreters shall be bound by the strictest confidentiality, which must be observed, with regard to information gathered in the course of interpreting.
Interpreters will not disclose to any third party or make use of any information other than the purpose for which it was provided, unless legally required to do so.
Interpreters shall not derive any personal gain from confidential information acquired by them in the exercise of their duties as interpreters.
INTERPRETING SKILLS AND KNOWLEDGE Interpreters shall interpret to the best of their ability between parties.
Interpreters shall not accept work, which they know to be beyond their linguistic and/or technical ability to provide a service of acceptable standard. In circumstances where a more suitable interpreter is not available, an interpreter may accept such an assignment providing that both the user and contractor are informed of the implications and give their consent.
Interpreters shall always seek to increase their interpreting skills and knowledge.
IMPARTIALITY Interpreters shall be impartial. Any business or vested interests or personal relationships, which the interpreter may have in an assignment, must be disclosed beforehand to both user and contractor.
Interpreters should not offer opinions during or in relation to an interpreting assignment.
PROFESSIONALISM Interpreters shall maintain the creditability and dignity of the Association by acting at all times in a professional manner.
Interpreters should act in a manner consistent with persons having mutual trust and confidence in each other. It is in the interest of the Association and those whom it serves that there be a corporate professional spirit based on co-operation.
Interpreters may advertise their services providing the information is factual and is not misleading nor brings discredit to the profession.
The interpreter without good reason should not cancel an assignment, once accepted.
SASLI aims to provide a high quality service to all who contact or are involved with the organisation including: SASLI Staff, users of Sign Language Interpreting services provided by SASLI members and SASLI members.
Well organised and efficient complaints procedures help us to improve services to the Deaf Community and serve to enhance quality and standards amongst our Sign Language Interpreter/Agency members. SASLI will endeavour to investigate all complaints in accordance with this policy and within the indicative timescales laid out in our policies.
SASLI is managed by volunteer charity trustees and in some instances longer periods may be required to investigate complaints. In the event that a longer timescale or alternative course of procedure is to be followed, SASLI will make parties aware of the reasons for this and the timescales / details of the timescale to be followed.
SASLI seeks to ensure that all of its stakeholders are aware of how they can raise complaints in relation to SASLI’s operations. Accordingly, where individuals or organisations have a complaint against SASLI or its staff or charity trustees, such complaints shall be dealt with in accordance with the details that follow:
1.1 Complaints by SASLI Staff:
All staff are provided with a copy of the internal SASLI grievance procedure under which they may raise any matters arising in relating to their employment with SASLI.
1.2 Complaints by users of Sign-Language Interpreting services:
Where persons or organisations other than SASLI staff or SASLI members wish to complain about the actions or decisions of SASLI or its staff, the SASLI Complaints Procedure (attached) should be followed.
1.3 Complaints by SASLI Members:
SASLI is a charitable company limited by guarantee and members have certain rights in relation to how SASLI operates. A number of these rights are contained within, and are properly dealt with in terms of SASLI’s Articles of Association.
Separately, SASLI members are entitled to appeal decisions taken by SASLI relating to matters of accreditation, registration or adherence by a member to the SASLI Code of Conduct and Practice. (Such matters shall be dealt with by the SASLI Membership Sub-Committee).
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SASLI does not have any remit to investigate complaints against individual sign language interpreters or Agencies that are not SASLI members. If the complaint concerns a non- SASLI member or Registered Agency, contact should be made with the accreditation body to which that interpreter/Agency is registered.
Where an interpreter/Agency is a member of SASLI or a SASLI Registered Agency and subject to SASLI requirements relating to registration and maintenance of standards, it is not the case that SASLI can, or will, automatically get involved with all complaints that are directed at that interpreter/Registered Agency. SASLI will only become involved where a complaint concerns the failure of a member interpreter/Registered Agency to meet a specific SASLI standard or requirement.
2.1 Complaints by users of Sign Language Interpreting services
Where issues arise concerning interpreting services provided by member interpreters, most may be resolved by direct contact with the interpreter. If issues cannot be resolved in this way and the interpreter was booked through an Agency, the issue should be raised with the Agency. SASLI requires its member/Registered Agencies, as part of SASLI registration processes, to have in place and operate complaints policies.
Relevant to the above, users of Sign Language Interpreting services, may wish to note the Code of Conduct and Practice applicable to all SASLI member interpreters/Registered Agencies.
Where users of interpreting services are unable to achieve resolution of issues arising with an interpreter in terms of the above and, if an issue involves a SASLI registered member interpreter or Agency failing to meet specified SASLI standards or requirements, the matter can be referred to SASLI by way of a formal complaint in terms of the SASLI Complaints Procedure (see below).
Separate to the above, SASLI is, of course, at all times available to assist members of the deaf community and users of sign language interpreting services, including providing general advice in relation to all matters relating to access and use of interpreters [including how to resolve issues that have arisen when using a particular interpreter or Agency.]
2.2 Complaints by one SASLI member against another
Where a complaint arises between SASLI members, SASLI will only become involved if a complaint relates to a member’s failure to meet specified SASLI standards or requirements. If a complaint between members involves such a matter, the matter can be referred to SASLI by way of a formal complaint in terms of the SASLI Complaints Procedure.
Complaints should be submitted in writing; by email or by means of video letters.
SASLI exists to improve and enhance the standards of interpreting services in Scotland, particularly for the benefit of the deaf community. Please contact a member of the SASLI team should you require any further information in relation to SASLI Complaints Policy & Procedure and/or how to submit a complaint.
The following are covered by this procedure.
1. Complaints against SASLI, including complaints relating to:
SASLI staff; or
The Board of Trustees or a particular Trustee
2. Complaints against SASLI members (including interpreter member and Registered Agencies). Please note that SASLI can only investigate complaints against interpreters/Agencies that are members of SASLI and SASLI will, under this procedure, only investigate complaints that concern the failure of a member interpreter/Agency to meet standards or requirements specified by SASLI.
Complaints should be submitted, in the first instance, to:
Complaints Committee, SASLI,
Suite 196, Central Chambers, 93 Hope Street,
Glasgow G2 6LD
Or submitted via email to firstname.lastname@example.org
• In the case of a Complaint against an interpreter/Agency member of SASLI, SASLI will check whether steps have been taken to resolve matters direct with the interpreter/Agency.
• In the case of a complaint against an interpreter/Agency member of SASLI, SASLI will check that the complaint concerns failure to meet a specified SASLI standard or requirement.
• An acknowledgement will be sent to the Complainant, indicating the identity of the person that SASLI proposes investigates the Complaint and the names of the individuals on the SASLI Complaints Committee that it is proposed will decide matters relating to the Complaint.
• The person complained of shall be informed:
(i) that a complaint has been raised:
(ii) of outline details of the matters complained of and the identity of the Complainant (Note: Complainants should be aware that SASLI will, in most circumstances, require to disclose the Complainant’s identity to the person complained of );
(iii) of the identity of the person that SASLI proposes investigates the complaint; and
(iv) of the names of the individuals on the SASLI Complaints Committee that it is proposed will decide matters relating to the complaint.
• Provided that they respond within 5 working days of receiving notification, giving reasons as to why the person scheduled to investigate the Complaint or any other member of the SASLI Complaints Committee would not be neutral, the person complained of or the Complainant may request that SASLI Board make alternative arrangements for dealing with the complaint.
• SASLI may suggest alternative individuals to be involved in investigating/deciding on the complaint.
• If it proves impossible to agree on neutral persons on the SASLI Complaints Committee or SASLI Board to investigate and then decide on the complaint, the SASLI Board may appoint an external party to investigate matters.
Indicative Timescale: 1 – 3 weeks
• Investigation will include:
• Communicating with the Complainant, where possible by way of face–to–face meeting(s);
• Communicating with any relevant individual(s) complained of, where possible by way of a face-to-face meeting;
• The complaint investigator will produce a report summarising findings in relation to the matters complained of and their recommendations as to any proposed actions (the Report).
Indicative Timescale: 6 weeks from acknowledgement of receipt
• Where necessary, prior to the above, the Complaints Committee, or such other body or person put in place pursuant to Stage 1, may request further investigation in particular areas, or discuss and make amendments to the Report, prior to reaching its decision.
Indicative Timescale: 3 weeks of the Report being produced
• The Complainant will also be provided with a summary of any action that SASLI proposes to take.
Indicative Timescale: within Timescale for Section 3
Indicative Timescale: Within 9 weeks of the Chair being notified of the exercise of a right to appeal (assuming matters decided by Board).
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1.1. The structure of the Company consists of:-
- MEMBERS – who have the right to attend the Annual General Meeting (and any regional and/or extraordinary general meetings) and have important powers under the Articles of Association and the Companies Acts; in particular, the members elect people to serve as directors and take decisions in relation to changes to the articles themselves
- DIRECTORS – who hold regular meetings during the period between Annual General Meetings, and generally control and supervise the activities of the company; in particular, the directors are responsible for monitoring the financial position of the company. The Directors shall be known as the Board of Trustees.
2.1 Members of SASLI and other such persons admitted in accordance with these Articles shall subscribe to the Memorandum of Association.
2.2 Membership of SASLI is in 3 categories:
Interpreter Members (Voting Members)
- Registered: open to all persons who have completed all training and assessments and meet the criteria for registration detailed in SASLI’s Membership Policy
- Trainee: open to all persons who have successfully completed recognised training, as detailed in SASLI’s Membership Policy, have been accepted as a Trainee Interpreter and intend to apply for admission to the Register
- Non-practicing: Interpreters who are overseas, taking a break from the profession or otherwise not working in the field in the 12 months prior to and/or following membership renewal and who wish to maintain links with the profession but who otherwise are eligible for full registered membership.
Affiliate members (Non–Voting Members)
- Student: Student interpreters who are enrolled in a recognised training course, in line with SASLI’s Membership Policy.
- Supporter: Individuals who may or may not be interpreters, but who are not otherwise eligible for membership in the categories above, as well as organisations that wish to support SASLI’S work. Supporters will sign up to the SASLI standards and work with SASLI on evaluation, quality assurance and work placements in line with SASLI’s Membership Policy.
- Any Affiliate member who becomes a member of the Board of Trustees will have the same voting rights as any other Trustee at meetings of the Board. S/he will not have member voting rights at any general or regional meeting.
- All membership applications shall be approved by the Board of Trustees.
- All members shall pay an annual subscription set by the Board of Trustees.
- Application for, and withdrawal from, membership will follow the guidelines laid out in SASLI’s Membership Policy.
- Employees of the Company shall be eligible for membership; a person who becomes an employee of the Company after admission to membership shall continue to be a member.
Application for Membership
2.8 Any person who wishes to become a member must sign, and lodge with SASLI, a written application for membership, including any membership application paperwork, as required by the Board of Trustees.
2.9 The application process shall be determined by the Trustees and they may, at their discretion, refuse to admit any person to membership.
2.10 The Trustees shall consider each application for membership at the first Trustees’ meeting, which is held after completion of the application process; the Trustees shall, within a reasonable time after the meeting, notify the applicant, in writing, of their decision on the application.
2.11 Membership fees will be set annually by the Trustees.
2.12 Any member, who does not pay their fees within the timescale allowed, will automatically cease to be a member of SASLI.
Register of Members
2.13 The Trustees shall maintain a register of all members of SASLI, setting out the full name and address of each member, the date on which he/she was admitted to membership, and the date on which any person ceased to be a member.
2.14 In particular, SASLI will maintain and update regularly, a register of Interpreter members.
Rights and Obligations of Members
2.15 All members must be given notice of and are entitled to attend general and regional meetings.
2.16 Only voting members are entitled to propose and speak on any motion in general or regional meetings.
2.17 Registered and Trainee Interpreter members may use the designations “Registered Member of SASLI” and “Trainee Member of SASLI”.
2.18 Members may not enjoy the rights and privileges of membership until they have paid their membership fees.
Withdrawal from membership
2.19 A member may at any time resign from the organisation by giving at least 7 clear days’ written notice to SASLI. Membership shall not be transferable and shall cease on death.
Any member who resigns will not be eligible for any refund of membership fees.
Expulsion from membership
2.20 Any person may be expelled from membership by a majority vote by the Board of
Trustees, providing the following procedures have been observed:-
- At least 21 days’ notice of the intention to propose the expulsion must be given to the member concerned, specifying the grounds for the proposed expulsion
- The member concerned shall be entitled to be heard on the proposed expulsion at the meeting of the Board of Trustees at which the expulsion is proposed.
3.1 The Trustees shall convene an Annual General Meeting in each year; the first Annual General Meeting shall be held not later than 18 months after the date of incorporation of the Company.
3.2 Not more than 15 months shall elapse between one Annual General Meeting and the next.
3.3 The business of each Annual General Meeting shall include:-
- A report by the Chair on the activities of the Company;
- Consideration of the annual accounts of the Company;
- The election/re-election of Trustees, as referred to in Articles 4.1 to 4.5;
- The election/re-election of the Company’s auditors.
- The Company’s auditors shall be invited to attend the Annual General Meeting.
- The Trustees may convene an extraordinary general meeting at any time.
- The Trustees may convene regional meetings at any time.
- The Trustees must convene an extraordinary general meeting if there is a valid requisition by members (under section 303 of the 2006 Act) or a requisition by a resigning auditor (under section 392A of the 1985 Act (so long as it is in force) or section 518 of the 2006 Act).
- A general meeting may be called upon the written request of at least 10 voting members. Such a meeting must be convened within 6 weeks of receipt of the request.
Notice of general and regional meetings
3.9 At least 21 clear working days’ notice (excluding weekends and public holidays) must be given of an annual general meeting, regional meetings or extraordinary general meetings.
3.10 The reference to “clear days” in Article 3.9 shall be taken to mean that, in calculating the period of notice, the day after the notice is posted, (or, in the case of a notice sent by electronic means, the day after it was sent) and also the day of the meeting, should be excluded.
3.11 A notice calling a meeting shall specify the time and place of the meeting; it shall (a) indicate the general nature of the business to be dealt with at the meeting and (b) if a special resolution (see Article 3.15) (or a resolution requiring special notice under the Act) is to be proposed, shall also state that fact, giving the exact terms of the resolution.
3.12 A notice convening an Annual General Meeting shall specify that the meeting is to be an Annual General Meeting; any other general meeting shall be called an extraordinary general meeting or a regional meeting.
3.13 Notice of every meeting shall be given
- in hard copy form; or
- in electronic form (where the individual to whom notice is given has notified the company of an address to be used for the purpose of electronic communication); or
- by means of a website (subject to the company notifying members of the presence of the notice on the website, & complying with the other requirements of section 309 of the 2006 Act).
Special resolutions and ordinary resolutions
3.14 For the purposes of these articles, a “special resolution” means a resolution passed by 60% or more of the votes cast at an Annual General Meeting, regional meetings or extraordinary general meeting, providing proper notice of the meeting and of the intention to propose the resolution has been given in accordance with Articles 3.9 to 3.13; for the avoidance of doubt, the reference to a 75% majority relates only to the number of votes cast in favour of the resolution as compared with the number of votes cast against the resolution, and accordingly no account shall be taken of abstentions or members absent from the meeting.
3.15 In addition to the matters expressly referred to elsewhere in these articles, the provisions of the Companies Acts allow the Company, by special resolution:- a) to alter its name;
- to alter its Memorandum of Association with respect to the Company’s objects;
- to alter any provision of these Articles or adopt new Articles of Association.
- Special resolutions must be submitted to the Chair of the Board of Trustees, 6 weeks prior to the date of that meeting.
- For the purposes of these articles, an “ordinary resolution” means a resolution passed by majority vote (taking account only of those votes cast in favour as compared with those votes against), at an annual general meeting, regional or extraordinary general meeting, providing proper notice of the meeting has been given in accordance with Articles 3.9 to 3.13.
- In the case of votes cast at regional meetings, each member may only vote once and the resolution will be passed by a cumulative majority of all votes cast at the meetings, or a 75% majority in the case of a special resolution.
Procedure at general and regional meetings
3.19 No business shall be dealt with at any general or regional meeting unless a quorum is present; the quorum for a general meeting shall be one quarter (1/4th) of the total membership entitled to vote (each person voting being an interpreter member or a proxy for a member)
3.20 The quorum for regional meetings shall be 2 persons entitled to vote (each person voting being a member or a proxy for a member).
3.21 If a quorum is not present within 15 minutes after the time at which a general or regional meeting was due to commence – or if, during any meeting, a quorum ceases to be present – the meeting shall stand adjourned to such time and place as may be fixed by the chairperson of the meeting.
3.22 The Chair of the Company shall (if present and willing to act as chairperson) preside as chairperson of each general and regional meeting; the chair may nominate a member of staff or other member of the Board of Trustees to act as chairperson.
3.23 The chairperson of a general or regional meeting may, with the consent of the meeting, adjourn the meeting to such time and place as the chairperson may determine.
3.24 Interpreters who are paid to work at any SASLI meeting may not vote at that meeting. They may exercise their right to a proxy vote in accordance with Articles 3.25 to 3.30.
3.25 Every member shall have one vote, which (whether on a show of hands or on a secret ballot) may be given either personally or by proxy.
3.26 Any member who wishes to appoint a proxy to vote on his/her behalf at any meeting (or adjourned meeting):
- shall lodge with the Company, at the Company’s registered office, a written instrument of proxy (in such form as the Trustees require), signed by him/her; or
- shall send by electronic means to the Company, at such electronic address as may have been notified to the members by the Company for that purpose, an instrument of proxy (in such form as the Trustees require)
providing (in either case), the instrument of proxy is received by the Company at the relevant address not less than 48 hours before the time for holding the meeting (or, as the case may be, adjourned meeting).
- An instrument of proxy which does not conform with the provisions of Article 3.26, or which is not lodged or sent in accordance with such provisions, shall be invalid.
- A member is not entitled to appoint more than one proxy to attend on the same occasion.
- A proxy appointed to attend and vote at any meeting instead of a member shall have the same right as the member who appointed him/her to speak at the meeting and need not be a member of the company.
- The instrument of proxy is valid only for the specified meeting, adjourned meeting or poll.
3.31 The Board of Trustees may order a postal ballot on any question concerning the Company, other than a question, which, under the Act or these Articles, can only be determined by an extraordinary or special resolution.
3.32 A decision reached by postal ballot shall be deemed to have been passed by a simple majority of the returned ballot papers.
3.33 A decision reached by postal ballot shall have the same effect as an ordinary resolution passed at a general or regional meeting.
3.34 Appointments resulting from postal ballots are deemed to have been made at the beginning of the next Annual General Meeting following the postal ballot.
3.35 If there are an equal number of votes for and against any resolution, the chairperson of the meeting, or in the case of a postal ballot, the Chair of the Board of Trustees, shall be entitled to both a personal and a casting vote.
3.36 A resolution put to the vote at a general or regional meeting shall be decided on a show of hands unless a secret ballot is demanded by the chairperson (or by at least 2 persons present in person at the meeting and entitled to vote (whether as interpreter members or proxies for interpreter members)); a secret ballot may be demanded either before the show of hands takes place, or immediately after the result of the show of hands is declared.
3.37 If a secret ballot is demanded at a general meeting it shall be taken at the meeting.
3.38 All ballots will be conducted following SASLI’s standard ballot procedures.
3.39 For general meetings, the result of the ballot shall be declared at the meeting at which the ballot was demanded.
3.40 For regional meetings, the result will be announced within 10 clear days after all 3 regional meetings have taken place. Members will be informed by email or through the newsletter of the cumulative result.
Maximum number of Trustees:
4.1 The maximum number of Trustees shall be 11 and the minimum number shall be one.
- At least 2 of these positions must be occupied by Interpreter members of the Company.
- At least 2 of these Trustees must be occupied by representatives from the Deaf Community and/or Deaf organisations.
- The remaining 7 members may come from any sphere of professional life and need not, but may also be members of the Company.
Election, Retiral, Re–election
4.2 At each Annual General Meeting, the members may (subject to Article 4.1) elect any individual (providing s/he is willing to act) to be a Trustee.
4.3 The Trustees may at any time appoint any member (providing s/he is willing to act) to be a Trustee (subject to Article 4.1.).
4.4 The Board of Trustees may at any time appoint a new Trustee, subject to Article
4.1. This appointment will be ratified at the next following general meeting.
4.5 At each Annual General Meeting, the voting members may elect any member to be a member of the Board of Trustees, subject to Article 4.1.
4.6 At the Annual General Meeting one third (1/3rd) of the members of the Board of Trustees will retire, the members to retire will be those who have been longest in office.
4.7 Members of the Board of Trustees will serve a maximum term of 3 years. On the expiry of the 3–year period they may be re–elected for a further 3 years.
Termination of office
4.8 A Trustee shall automatically vacate office if:-
- s/he ceases to be a Trustee through the operation of any provision of the Companies Acts or becomes prohibited by law from being a Trustee;
- s/he becomes debarred under any statutory provision from being a charity
- s/he becomes incapable for medical reasons of fulfilling the duties of his/her office and such incapacity is expected to continue for a period of more than 6 months;
- s/he becomes an employee of the Company;
- Any ex-member of staff who subsequently becomes a member of SASLI may not become a Trustee until a period of 3 years has elapsed since the date of his/her resignation.
- s/he resigns office by notice to the Company;
- s/he is absent (without permission of the Trustees) from more than 3 consecutive meetings of the Trustees, and the Trustees resolve to remove him/her from office;
- s/he is removed from office by ordinary resolution (special notice having been given) in pursuance of section 168 of the 2006 Act.
Register of Trustees
4.9 The Trustees shall maintain a Register of Trustees, setting out full details of each Trustee, including the date on which s/he became a trustee, and also specifying the date on which any person ceased to hold office as a Trustee.
4.10 The Trustees shall elect from among themselves a Chair and such other office bearers (if any) as they consider appropriate. The Chair of the Board of Trustees may or may not be an Interpreter member.
4.11 All of the office bearers shall cease to hold office at the conclusion of each annual general meeting, but shall then be eligible for re–election.
4.12 A person elected to any office shall cease to hold that office if s/he ceases to be a Trustee, or if s/he resigns from that office by written notice to that effect.
4.13 Any office bearer may resign by giving written notice to the Board of Trustees.
4.14 The Board of Trustees may appoint interim office bearers who may hold the position until the following Annual General Meeting, when their appointment may be ratified by the members.
Powers of Trustees
4.15 Subject to the provisions of the Act, the Memorandum of Association and these Articles, and subject to any directions given by special resolution, the Company and its assets and undertakings, shall be managed by the Trustees, who may exercise all the powers of the Company.
4.16 The Board of Trustees shall appoint and fix the remuneration of members of staff of the Company as it may from time to time determine.
4.17 The Board of Trustees shall have the power to co–opt up to a maximum of 2 people who may have particular expertise to assist in the administration of the company for a period to be determined by the Committee.
4.18 A meeting of the Trustees at which a quorum is present may exercise all powers exercisable by the Trustees.
4.19 A Trustee who has a personal interest in any transaction or other arrangement which the company is proposing to enter into, must declare that interest at a meeting of the Trustees; he/she will be debarred (in terms of Article 5.7) from voting on the question of whether or not the company should enter into that arrangement.
4.20 For the purposes of the preceding article, a Trustee shall be deemed to have a personal interest in an arrangement if any partner or other close relative of his/hers or any firm of which s/he is a partner or any limited company of which s/he is a substantial shareholder or director (or any other party who/which is deemed to be connected with him/her for the purposes of the Companies Acts), has a personal interest in that arrangement.
- s/he has declared his/her interest,
- s/he has not voted on the question of whether or not the company should enter into the relevant arrangement and
- the requirements of Article 4.23 are complied with,
a Trustee will not be debarred from entering into an arrangement with the Company in which s/he has a personal interest (or is deemed to have a personal interest under Article 4.20) and may retain any personal benefit which s/he gains from his/her participation in that arrangement.
4.22 No Trustee may serve as an employee (full time or part time) of the Company, and no Trustee may be given any remuneration by the Company for carrying out his/her duties as a Trustee, other than reasonable out of pocket expenses.
4.23 Where a Trustee provides services to the Company or might benefit from any remuneration paid to a connected party for such services, then
- the maximum amount of the remuneration must be specified in a written agreement and must be reasonable;
- the Trustees must be satisfied that it would be in the interests of the company to enter into the arrangement (taking account of that maximum amount); and
- less than half of the Trustees must be receiving remuneration from the Company (or benefit from remuneration of that nature).
4.24 The Trustees may be paid all travelling and other expenses reasonably incurred by them in connection with their attendance at meetings of the Trustees, general meetings, or meetings of committees, or otherwise in connection with the carrying out of their duties.
Procedure at Trustees’ meetings
5.1 Any Trustee may call a meeting of the Board of Trustees or request the secretary to call a meeting of the Trustees.
5.2 Questions arising at a meeting of the Trustees shall be decided by a majority of votes; if an equality of votes arises, the chairperson of the meeting shall have a casting vote. For casting votes on financial matters, the chairperson is required to use his/her casting vote following the advice of the Treasurer.
5.3 No business shall be dealt with at a meeting of the Trustees unless a quorum is present; the quorum of meetings of the Trustees shall be at least 50% of the Trustees with a minimum of one Trustee present who is an Interpreter member.
5.4 If at any time the number of Trustees in office falls below the number fixed as the quorum, the remaining Trustee(s) may act only for the purpose of filling vacancies or of calling a general meeting.
5.5 Unless s/he is unwilling to do so, the Chair of the Company shall preside as chairperson at every Trustees’ meeting at which s/he is present; if the Chair is unwilling to act as chairperson or is not present within 15 minutes after the time when the meeting was due to commence, the Trustees present shall elect from among themselves the person who will act as chairperson of the meeting.
5.6 The Trustees may, at their discretion, allow any person who they reasonably consider appropriate, to attend and speak at any meeting of the Trustees; for the avoidance of doubt, any such person who is invited to attend a Trustees’ meeting
shall not be entitled to vote.
5.7 A Trustee shall not vote at a Trustees’ meeting (or at a meeting of a committee) on any resolution concerning a matter in which he/she has a personal interest which conflicts (or may conflict) with the interests of the Company; s/he must withdraw from the meeting while an item of that nature is being dealt with.
5.8 For the purposes of Article 5.7, a person shall be deemed to have a personal interest in a particular matter if any partner or other close relative of his/hers or any firm of which he/she is a partner or any limited company of which s/he is a substantial shareholder or director, has a personal interest in that matter.
5.9 A Trustee shall not be counted in the quorum present at a meeting in relation to a resolution on which s/he is not entitled to vote.
5.10 The Company may, by ordinary resolution, suspend or relax to any extent – either generally or in relation to any particular matter – the provisions of Articles 5.7 to 5.9. Conduct of Trustees
5.11 Each of the Trustees shall, in exercising his/her functions as a Trustee of the
Company, act in the interests of the Company; and, in particular, must
- seek, in good faith, to ensure that the Company acts in a manner which is in accordance with its objects (as set out in the Memorandum of Association)
- act with the care and diligence which it is reasonable to expect of a person who is managing the affairs of another person
- in circumstances giving rise to the possibility of a conflict of interest between the Company and any other party:-
- put the interests of the Company before that of the other party, in taking decisions as a Trustee;
- where any other duty prevents him/her from doing so, disclose the conflicting interest to the Company and refrain from participating in any discussions or decisions involving the other Trustees with regard to the matter in question.
ensure that the company complies with any direction, requirement, notice or duty imposed on it by the Charities and Trustee Investment (Scotland) Act 2005.
Delegation to sub-committees
6.1 The Trustees may delegate any of their powers to any sub-committee consisting of one or more Trustees and such other persons (if any) as the Trustees may determine; they may also delegate to the company Director (CEO) or any other member of staff, such of their powers as they may consider appropriate.
6.2 Any delegation of powers under Article 6.1 may be made subject to such conditions as the Trustees may impose and may be revoked or altered.
6.3 The rules of procedure for any sub-committee shall be as prescribed by the Trustees.
Operation of bank accounts
6.4 The signatures of 2 out of the 3 signatories appointed by the Trustees shall be required in relation to all operations (other than lodgement of funds) on the bank and building society accounts held by the company; at least one out of the 2 signatures must be the signature of a Trustee.
- All monies raised by or on behalf of the company shall be applied to further the objectives of SASLI and for no other purpose.
- The directors will appoint 3 signatories, at least one of whom will be a member of the Board of Trustees.
- The signatures of 2 out of the 3 signatories are required for all operations, except for lodging funds, on the bank accounts held by the company.
6.5 The Trustees may (notwithstanding the provisions of the 2006 Act) appoint a company secretary, and on the basis that the term of appointment, the remuneration (if any) payable to the company secretary, and the such conditions of appointment shall be as determined by the Trustees; the company secretary may be removed by them at any time.
6.6 The Trustees shall ensure that minutes are made of all proceedings at general meetings, regional meetings, Trustees’ meetings and meetings of committees; a minute of any meeting shall include the names of those present, be dated and (as far as possible) shall be signed by the chairperson of the meeting.
6.7 A record of original, dated and signed minutes will be kept by the office.
6.8 Minutes of general and regional meetings will be circulated to all members of the company and the Board of Trustees.
Accounting records and annual accounts
6.9 The Trustees shall ensure that proper accounting records are maintained in accordance with all applicable statutory requirements.
6.10 The financial year shall be April 1st to March 31st.
6.11 The Trustees shall prepare annual accounts, complying with all relevant statutory requirements; if an audit is required under any statutory provisions or if they otherwise think fit, they shall ensure that such accounts are independently examined or audited by a qualified accountant/auditor.
- Independently examined (when possible) accounts will be made available to all members of the company 14 days in advance of the Annual General Meeting.
- The accounts shall be independently examined at least once a year by a qualified accountant, who shall be appointed at the Annual General Meeting.
- The Board may decide to have the annual accounts audited should they think fit.
7.1 The language used at any meeting of the company may be British Sign Language (BSL) and/or English, to be determined by the chairperson of each meeting.
7.2 When required, the Company will ensure the provision of BSL/English Interpreters and/or communication support from other Language Service Professionals (LSPs) for any meeting where Deaf Members, Deaf Trustees or Deaf guests are present.
7.3 Any notice which requires to be given to a member under these articles shall be given either in writing or by electronic means; such a notice may be given personally to the member or be sent by post in a pre-paid envelope addressed to the member at the address last intimated by him/her to the company or (in the case of a member who has notified the company of an address to be used for the purpose of electronic communications) may be given to the member by electronic means.
7.4 Any notice, if sent by post, shall be deemed to have been given at the expiry of 48 hours after posting; for the purpose of proving that any notice was given, it shall be sufficient to prove that the envelope containing the notice was properly addressed and posted.
7.5 Any notice sent by electronic means shall be deemed to have been given at the expiry of 24 hours after it is sent; for the purpose of proving that any notice sent by electronic means was indeed sent, it shall be sufficient to provide any of the evidence referred to in the relevant guidance issued from time to time by the Chartered Institute of Secretaries and Administrators.
7.6 If the company is wound up, the liquidator shall give effect to the provisions of Clause 7 of the Memorandum of Association.
- Any proposal to dissolve the company must be circulated in writing to all members for their consideration at least 21 days before the meeting at which such proposal is to be discussed. A decision to dissolve the company will require a two-thirds (2/3rd) majority of those present (including proxy votes) and entitled to vote.
- In the event of the dissolution of the Company, all its assets and documents are to be transferred to and become the property of another competent charitable organisation concerned with Deaf people to be determined by the Board of Trustees.
No part of the income or property of the Company will be paid or transferred to the members, either in the course of the SASLI’s existence or on dissolution.
7.7 Every Trustee or other officer or auditor of the company shall be indemnified (to the extent permitted by section 310 of the 1985 Act (for so long as it is in force) and sections 232, 234, 235, 532 and 533 of the 2006 Act) out of the assets of the company against any loss or liability which he/she may sustain or incur in connection with the execution of the duties of his/her office; that may include, without prejudice to that generality, (but only to the extent permitted by those sections of the Companies Acts), any liability incurred by him/her in defending any proceedings (whether civil or criminal) in which judgement is given in his/her favour or in which he/she is acquitted or any liability in connection with an application in which relief is granted to him/her by the court from liability for negligence, default or breach of trust in relation to the affairs of the Company.
7.8 The Company shall be entitled to purchase and maintain for any Trustee insurance against any loss or liability which any Trustee or other officer of the Company may sustain or incur in connection with the execution of the duties of his/her office, and such insurance may extend to liabilities of the nature referred to in section 232(2) of the 2006 Act (negligence etc. of a director).
7.9 In these Articles,
- “the 1985 Act” means the Companies Act 1985;
- “the 2006 Act” means the Companies Act 2006;
- any reference in these articles to a statutory provision shall be taken to include any statutory modification or re–enactment of that provision which is in force at the time;
- “the Company” refers to SASLI, The Scottish Association of Sign Language Interpreters;
- “the office” refers to the registered address of the Company.
- “the Board of Trustees” refers to the Board of Directors.
7.10 Reference in these articles to the singular shall be deemed to include the plural.
Contact SASLI if you require further information.